Event Type: Holiday Party
Organization Name (If Applicable): Energy Trust of Oregon
Event Date: 12/15/2017
Event Location: The Picnic House, 723 SW Salmon, Portland, OR 97205 USA
Service Time for Booth: 5P - 7P
Additional Information (Optional):
Unlimited Photo Sessions, High Resolution DSLR Images, Customized Digital Photo Strips (printing also available), White Backdrop (other backdrops also available), On Site Attendant, Set up and Take down, Media Sharing Station, GIF Booth, WIFI Hotspot, Instant Social Media Sharing (Facebook and Twitter), Instant SMS/Texting of Your Photo, Instant Emailing of Your Photo, An Assortment of Props, and Access to an Online Hosted & Downloadable Gallery with all of your Event's Photos.
This contract and its terms will set forth an agreement between Scarlet’s Photo Booth (Provider) and Energy Trust of Oregon (Client) the parties, for photo booth services to be provided for an event taking place on 12/15/2017. This written contract sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties.
The Service Period will be from these times: 5:00 PM - 7:00 PM. Provider agrees to have a photo booth set up at the above-mentioned start time. However, Provider will need at least 60 minutes prior to the start of the service period to complete set up. Provider agrees to have a photo booth operational for a minimum of 90% during the Service Period; occasionally, operations may need to be interrupted for replacement of the printer's ink and paper.
In order to protect expensive equipment, Scarlet’s Photo Booth reserves the right to refuse admission to guests who are unruly and/or have consumed excessive amounts of alcohol. Should the Photo Booth be damaged in any way due to unruly guests or negligence on the part of the client or client’s guest, Scarlet’s Photo Booth reserves the right to terminate the service period without refund.
Client will arrange for an appropriate space for the Photo Booth at event's venue. Client is responsible for providing a nearby power source for the photo booth. The photo booth requires a 3 prong outlet from a reliable power source within 50 feet of the set up area. The circuit must be free of all other connected loads. Any delay in the performance or damage to the photo booth equipment due to improper power is the responsibility of the client. The client shall provide crowd control if warranted and furnish Scarlet’s Photo Booth with directions to the event. Client shall provide Scarlet’s Photo Booth with safe and appropriate working conditions and a solid floor. This includes at least a 6 x 6 square foot area, in addition to space for a 4-foot long prop table, set up in relative proximity to the booth.
inclement weather: Client shall acknowledge that the photo booth cannot be set up in direct sunlight, due to the possible overheating of equipment. For outdoor events, Purchaser shall provide sufficient protection from the elements. Scarlet’s Photo Booth reserves the right, in good faith, to cease the operation should the weather pose a potential danger to our personnel, the equipment, or guests. Since safety is paramount in all decisions, Scarlet’s Photo Booth’s compensation will not be affected if operation is ended. Purchaser assumes all responsibilities for equipment damage suffered from exposure to adverse weather conditions, and shall be charged for replacement/repair to said equipment.
Any request for a date change must be made in writing at least seven days in advance of the original event date. Change is subject to photo booth availability. If there is no availability for the alternate date, the deposit (if any) shall be forfeited. Any cancellation occurring less than seven days prior to the event date shall forfeit all payments received.
Client agrees to, and understands the following:
a) Client will indemnify provider against any and all liability related to Client's Event during or after Client's event. Client will indemnify Provider from the time of service and on into the future, against any liability associated with Client. b) Client will indemnify Provider against any and all liability associated with the use of pictures taken within the Photo Booth it's representatives, employees or affiliates at Client's event.
This agreement is subject to force majeure, strikes, labor disputes, accidents, transportation breakdowns or other causes beyond the control of Scarlet’s Photo Booth, and Scarlet’s Photo Booth shall not be liable for the aforementioned and in addition, any failures of electric supply and/or air conditioning or any of the above shall not be construed as a breach of agreement by Scarlet’s Photo Booth. If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Purchaser relating to the subject matter herein and shall not be modified except in writing, signed by both parties.